PTO Meeting Minutes - 9/20/12

9/21/2012

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Ashley Smith called the meeting to order in Meigs North Cafeteria @ 5:30 PM. The meeting was opened with the Pledge.  Pam Jaynes led the devotions.

Financial Report

Pam Jaynes shared the financial report as follows:

End of 2011-2012 school year:  $2319.11
2012-2013 registration fees:             76.00

Current balance                                $2395.11

Old Business

  1. TShirt Fundraiser was completed in 2011-2012 school year.  No old business.
  2. Citizenship Awards
    Teachers will be granting Citizenship Awards this year beginning 1st 9 weeks.  There are some medals left over from last year.  Rachel Helms will check with Southeast Bank regarding sponsorship for this year.  Rachel mentioned that the photos from last year never were in the paper as promised to the sponsor.  Mr. Boshears mentioned that this can be resolved.

New Business

  1. A question was asked about painting the gym as was discussed last year.  This will take several volunteers.  Mr. Boshears mentioned that it was tabled because it needs to be timed in the summer.
  2. The following PTO officers were elected for the 2012-2013 school year:
    President:  Rachel Boshears
    Vice President:  Rachel Helms
    Secretary:  Beth Smedley
    Treasurer:  Pam Jaynes
  3. Tuesday, 10/23, is Parent Appreciation day at Meigs North.  The PTO should have a booth setup from 8:30 AM and 2:05 PM.  Pam Jaynes to send an email to the PTO members to request volunteers.  Jennifer McHone is the school contact.
  4. We will sell Smencils as a fundraiser again.  The PTO officers will move forward with placing an order.
  5. Mr. Boshears requests that the PTO do a presentation during the next Open House which will be in the 2nd semester.
  6. The PTO officers asked those attending the meeting for their thoughts regarding PTO activities.  The following were discussed:  1) The dance was very successful last year.  The children enjoyed it and it raised a lot of money.  2)  Could we sell school magnets or clings for cars? 3) Pam Jaynes mentioned that it would be good to see the teacher wish lists.
  7. A drawing was held for $50 to be given to a classroom.  Ms. Corinne’s class was the winner!

The next PTO meeting will be in November.

The meeting was adjourned.

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PTO Meeting Minutes - 5/15/12

5/24/2012

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Ashley Smith called the meeting to order in Meigs North Cafeteria @ 5:45 PM. The meeting was opened with the Pledge. Rachel Helms led the devotions.

Mr. Boshears presented the Citizenship Awards for the last 9 week period. 

Financial Report
Pam Jaynes shared the 2011-2012 financial report as follows:

April 2012 Ending Balance
Month     Credit         Debit                 $Bal  
Dec           $8.00          $0.00             $8.00  
Jan       $170.00         $0.00        $178.00 
Feb       $172.00         $0.00        $350.00  
Mar  $1,388.00    $168.00     $1,570.00
Apr   $1,110.00    $290.94     $2,389.06
**Outstanding:  Dance snacks ($80.76 debit), Tshirt reconciliation

Old Business
  1. TShirt Fundraiser
    TShirt sales have ended and TShirts delivered.  We are to receive the money made from online orders from the TShirt company and also are in the process of sending the TShirt company their share of the orders that were made through forms sent to school. 
  2. Citizenship Awards
    Prior 9 weeks – winners were announced and given medals.  Mr. Boshears announced the winners of the award for the last 9 weeks during this PTO meeting. 
  3. Dance
    Thank you to all of you that helped make the dance a success.  The kids had a great time and we raised a lot of money as reflected in the financial report.
  4. Smencils
    Smencils were purchased and 99% of them are already sold.

New Business
  1. Teacher Appreciation
    Pam Jaynes requested approval to spend $150 on Teacher Appreciation.  No one opposed it.  We plan to provide breakfast for the teachers on Tuesday, 5/22.

The next PTO meeting will be in August.

The meeting was adjourned.

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PTO Meeting Minutes - 3/20/12

3/21/2012

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Meeting was called to order in Meigs North Cafeteria @ 5:45 PM.The meeting was opened with the Pledge.Pam Jaynes led the devotions.

Financials
PTO Membership $168
Parent Donation    $  16
VEC Shares              $600
TOTAL               $784

Old Business
  1. VEC Shares
    The Meigs North PTO received a check for $600 from VEC shares.  This is for general use.
  2. TShirt Funraiser
    Flyers have been sent home and TShirt sale will end 3/30.  Orders can be made at www.zimmzang.com/MeigsNorth.
  3. Citizenship Awards
    SouthEast Bank has purchased the medals.  Several teachers have already nominated their student for this 9 weeks.
  4. Dance
    The Dance is scheduled for Friday, 4/20.  K-2 grade will be from 3:30 - 5 PM and grades 3 - 5 will be from 5 - 6:30 PM.  Admission will be $2 per kids and free for adults.  Pictures will cost $1.  Snacks will be $2.  Permission slips will be sent home.  Mikki Plaster requested volunteers to help with the dance.  If you are interested in helping, please contact Mikki Plaster at the school.
  5. Smencils
    Now that we have the funds, we will purchase the Smencils for resale.
New Business
  1. Dollywood
    The school is doing a fundraiser for the Dollywood trip for 4th/5th graders on 5/18.  Every Friday, they sell nachos/cheese during snack time.  Mikki Plaster requested parent volunteers to assist with the sales on Friday's from 2:30 to 3:30 PM.  If you are interested in volunteering, please contact Mikki Plaster at the school.

The next PTO meeting is scheduled for 5/15 @ 5:45 PM.

Anthony Smith made a motion to adjourn the meeting at 6:30 PM and Nick Glasser 2nd the motion.



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PTO Meeting Minutes - 1/24/12

1/26/2012

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PTO Meeting on 1/24/12, Meigs North Library

Mrs. Templeton presented the parent portal.  There is the ability to link all the kids in one household to one portal (High school and Elementary).  Teachers are required to enter the data once per week.  If you have any problems or questions about Parent Portal, please contact Joy Kilpatrick at Meigs North (334-5454).

PTO meeting was called to order in the cafeteria by Ashley Smith, President, at 6:20 PM and turned over to Anthony Smith for devotion, "The Voice of Victory".

PTO Officers were introduced as: Ashley Smith, President; Rachel Helms, Vice President; and Pam Jaynes, Secretary/Treasurer.

There was no old business.

New Business: 

Given that the PTO is new, we are in need to raise funds which will enable us to server the parents/school.  All funding will be managed by the school and earmarked for the PTO.

Rachel Helms, PTO Vice President, is completing an application to VEC Shares for facility improvement grant.

Fundraiser:  The PTO will be selling T-Shirts .  A vote was taken on the design and the majority voted for the Black Design.

The PTO is enabling a citizenship award.  One child will be chosen by a teacher from their class each 9 weeks.  The criteria is based on character traits/effort.  Grades will not be a factor.  A child can only receive the award once during a given school year.  Each recipient will be awarded a certificate and picture in the newspaper.  They will also be announced on the intercom.  Southeast Bank is sponsoring this aware.  We are also looking into the possibility of giving each recipient a Tshirt ($5 cost) or medal ($3.50 cost).  The sponsor will also be recognized in the newspaper.  If the PTO decides/is able to sponsor a float in the Christmas parade for 2012, each recipient may be invited to ride on the float. 

Fundraiser:  The PTO officers are looking into sponsoring a dance.  We had a list for signups to assist.  We need someone to lead this.  Ideas are:  Daddy Daughter type dance, Split K-2/3-5 (on different days), Amy for Music.  We could do pictures and sell refreshments and finger foods to raise funds for the PTO.  Micky Plaster, Amy Woods, and Ashley Schauburg have volunteered to form the dance committee.  A tentative date to be determined.

Fundraiser:  It was voted on that the money from membership drive be used to purchase Smencils that would be sold as part of a fundraiser.  The teachers stated that this is a no-brainer because these pencils go fast!! The cost is $265 and we would purchase once our balance allows.

Having a Parent Volunteer Day/Week was discussed.  Discussion was around the parents revamping the gymnasium.  Mr. Boshears is going to reach out to Don Roberts to determine steps to take to get this started.  We may be able to utilize the VEC Shares funds for this.  More to come at a later date.

A motion to adjourn the meeting was made at 7 PM by Anthony Smith.  Second was made by Rodney Jaynes.

Next meeting will be held on Tuesday, 3/20.

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